Product Review: Best Small Office Printer
01/22/2025|
In today’s fast-paced business world, the right printer is crucial for ensuring efficiency and productivity in a small office. Whether it’s printing documents for client meetings, reports, or invoices, having a reliable printer can make a significant difference. Choosing the right one, however, can be overwhelming with the variety of options available. Factors like print quality, speed, reliability, cost per page, and the type of printing needed (e.g., color, monochrome, or both) all play important roles in selecting the best printer for a small office.
In this guide, we’ll review the best all-in-one printers for small office environments, considering different needs, budgets, and functionalities. These printers have been selected based on their overall performance, ease of use, and value for money, offering various features that cater to diverse business needs.
1. HP OfficeJet Pro 9025e All-in-One Printer
Best For:Versatile all-in-one functionality
Price$$
Key Features
Prints, scans, copies, and faxes
High-quality prints with up to 22 ppm (pages per minute)
Smart app for mobile printing and scanning
Duplex printing (automatic double-sided printing)
Wi-Fi connectivity and Ethernet connectivity
The HP OfficeJet Pro 9025e is an excellent choice for small offices needing an all-in-one device. It provides versatile functionality with print, scan, copy, and fax capabilities, making it ideal for businesses that require a multifunctional printer. Its fast print speed and automatic two-sided printing are great features that help businesses save time and reduce paper waste. Additionally, it integrates seamlessly with cloud printing services, making remote printing a breeze. With its smart app and advanced features, this model brings professional-quality prints at a reasonable price.
Pros
High print speed
Compact design
Excellent mobile app for remote printing
Cons
Relatively expensive ink costs
2. Canon imageCLASS MF445dw Wireless Laser Printer
Best For:Small offices with high-volume printing needs
Price$$$
Key Features
Laser printer (monochrome)
Prints up to 40 pages per minute
Automatic duplex printing
Wireless and mobile printing support
5-inch color touchscreen
The Canon imageCLASS MF445dw offers high-speed monochrome printing at up to 40 pages per minute, making it an ideal choice for small businesses with frequent printing demands. The automatic duplex feature and energy-efficient design further add to its value. Despite being a monochrome printer, the MF445dw provides exceptional text clarity and print quality, making it suitable for professional documents. Its compact design ensures that it won’t take up too much space in your office. Canon's UniFLOW software also allows for secure printing, a necessary feature for businesses concerned with document security.
Pros
Fast print speeds
Low operating costs
Energy-efficient
Cons
Only monochrome (no color printing)
3. Brother HL-L2395DW Monochrome Laser Printer
Best For:Budget-conscious small businesses
Price$
Key Features
Monochrome laser printer
Prints up to 36 pages per minute
Flatbed scan functionality
Supports Amazon Alexa voice control
The Brother HL-L2395DW is an affordable and efficient monochrome laser printer. It’s one of the best buys for small offices that primarily deal with text-based documents, like invoices or contracts. With a print speed of 36 pages per minute, it's an excellent option for those looking to keep productivity high. The printer also offers wireless printing capabilities and integrates well with cloud-based applications like Google Cloud Print, Apple AirPrint, and more.
Pros
Affordable
High-quality monochrome prints
Easy setup and operation
Cons
Limited to monochrome ink cartridges (no color)
4. Epson EcoTank ET-4760 All-in-One Printer
Best For:High-volume printing with low ink costs
Price$$$
Key Features
Ink tank system (refillable ink)
Prints, scans, copies, and faxes
High print yield (up to 7,500 pages per ink bottle)
Automatic two-sided printing
250-sheet paper capacity
The Epson EcoTank ET-4760 is designed for businesses that require high-volume printing. This all-in-one printer uses a refillable ink tank system that drastically lowers ink costs. The printer comes with enough ink to print thousands of pages right out of the box, which means it can save small businesses a lot of money in the long run. The automatic two-sided printing feature and large paper tray make it suitable for offices with heavy printing demands. The EcoTank ET-4760 also boasts fast print speeds and an intuitive interface.
Pros
Low ink costs
High print yield
Multifunctional
Cons
Higher upfront cost
5. Lexmark MB2236adw Monochrome Laser Printer
Best For:Small businesses with basic printing needs
Price$$
Key Features
Prints, scans, and copies (monochrome)
Prints up to 36 pages per minute
Automatic duplex printing
Built-in Wi-Fi and mobile printing support
250-sheet paper tray
The Lexmark MB2236adw is a solid monochrome printer that delivers quick and high-quality prints. With a print speed of 36 pages per minute and automatic duplex printing, this printer is efficient for businesses that need to process a large volume of print jobs quickly. It also offers wireless connectivity options, including support for mobile printing apps such as Apple AirPrint, Google Cloud Print, and Mopria.
Pros
Fast print speeds
Great for high-volume text printing
Compact design
Cons
No color printing
6. HP LaserJet Pro MFP M428fdw
Best For: Businesses seeking a reliable monochrome MFP (multifunction printer)
Price$$$
Key Features
Prints, scans, copies, and faxes
Fast print speeds up to 40 pages per minute
Advanced security features for sensitive documents
Wireless and mobile printing support
Automatic two-sided printing
The HP LaserJet Pro MFP M428fdw is a powerful and efficient monochrome printer that works well for small offices with demanding print jobs. Its 40 pages per minute print speed ensures that tasks are completed swiftly. The printer also boasts robust security features, such as secure boot and firmware integrity monitoring, which are ideal for businesses handling sensitive information. The user-friendly interface and wireless connectivity options further enhance its appeal.
Pros
Fast print speeds
Robust security features
Multiple connectivity options
Cons
Expensive toner cartridges
7. Brother HL-L8360CDW Color Laser Printer
Best For:Small offices requiring color printing
Price$$$
Key Features
Color laser printer
Prints up to 33 pages per minute
Automatic duplex printing
Wireless and mobile printing support
High-yield toner options
The Brother HL-L8360CDW is a color laser printer that offers high-quality color prints while maintaining fast printing speeds. It is a great option for small offices that need to print marketing materials, presentations, or color-coded documents. The printer is equipped with features like automatic two-sided printing, wireless printing, and a large paper tray. The high-yield toner cartridges allow for cost-effective printing over time.
Pros
Excellent color printing quality
Fast print speeds
High-capacity toner options
Cons
Initial cost can be high
8. Xerox Phaser 6510/DNI Color Laser Printer
Best For:Small businesses that need high-quality color printing
Price$$$
Key Features
Color laser printer
Prints up to 30 pages per minute
Automatic two-sided printing
Wi-Fi, Ethernet, and mobile printing support
Compact design
The Xerox Phaser 6510/DNI stands out as an efficient color laser printer suitable for small businesses that frequently print marketing materials, presentations, and color-coded documents. It offers a robust print speed of up to 30 pages per minute, ensuring that your print jobs are completed quickly without compromising on quality. The automatic duplex printing feature helps save paper, while its range of connectivity options (Wi-Fi, Ethernet, and mobile printing) makes it easy to print from multiple devices and locations within the office.
The printer also boasts strong security features, making it ideal for businesses that handle sensitive information. With its compact size, it’s a good choice for businesses with limited office space, and its energy-saving features help keep operating costs low.
Pros
Professional-quality color prints
Fast print speeds
Multiple connectivity options (Wi-Fi, Ethernet, mobile)
Cons
Higher upfront cost compared to other color printers
9. Epson WorkForce WF-7720 Wide-Format Wireless All-in-One Printer
Best For:Small businesses that need wide-format printing
Price$$$
Key Features
Prints up to 13"x19" (wide-format)
Prints, scans, copies, and faxes
Wireless, Ethernet, and mobile printing support
High-quality prints with precision inkjet technology
Automatic duplex printing
The Epson WorkForce WF-7720 is a versatile all-in-one printer that excels in wide-format printing, allowing small businesses to produce large documents, posters, and marketing materials. This model supports up to 13"x19" print size, which is essential for businesses that need to print large spreadsheets, architectural plans, or banners. In addition to its wide-format printing capabilities, it offers fast inkjet printing with sharp text and vibrant color output.
The printer’s wireless connectivity options and mobile printing support make it easy to send documents to the printer from virtually anywhere in the office. With an affordable price for wide-format printing, it’s a solid choice for businesses looking to create professional materials without investing in expensive wide-format printers.
Pros
Excellent wide-format printing capabilities
High-quality color and text prints
Multifunctional with scanning and faxing
Cons
Larger size may not be suitable for offices with limited space
10. Brother MFC-L3770CDW Color Laser All-in-One Printer
Best For:Businesses needing a reliable, multifunctional color laser printer
Price$$$
Key Features
Color laser printer (prints, scans, copies, faxes)
Prints up to 25 pages per minute
Automatic duplex printing
Wireless, Ethernet, and mobile printing capabilities
250-sheet paper tray
The Brother MFC-L3770CDW is a solid all-in-one color laser printer that caters to businesses needing multifunctionality at an affordable price. Offering printing speeds of up to 25 pages per minute, this model is fast and efficient for small to medium-sized offices. It includes features like automatic duplex printing, wireless connectivity, and mobile printing support, ensuring that your printing tasks are completed quickly and easily.
The printer is ideal for small businesses that require color prints, as it delivers sharp, professional-quality images and text. With its high-yield toner options, it offers cost-effective printing, which is important for small businesses looking to control operational costs.
Pros
High-quality color prints
Fast printing speeds
Affordable toner costs
Cons
Slightly bulky design
11. HP Color LaserJet Pro MFP M479fdw
Best For:Small offices with moderate to heavy color printing needs
Price$$$$
Key Features
Color laser printer (prints, scans, copies, faxes)
Prints up to 28 pages per minute
Advanced security features
Wireless and mobile printing support
Automatic duplex printing
The HP Color LaserJet Pro MFP M479fdw is designed for small businesses that need high-quality color printing with additional security features. This model delivers fast print speeds of up to 28 pages per minute and offers automatic duplex printing. It is also equipped with robust security features such as secure boot and runtime code integrity, ensuring that your documents are safe during the printing process.
With excellent print quality, including sharp color prints, this printer is ideal for offices that need to produce marketing materials, client presentations, and high-quality reports. The easy-to-use touchscreen interface and mobile printing capabilities make it user-friendly and convenient for small office environments.
Pros
Exceptional color print quality
Advanced security features
Fast print speeds
Cons
Relatively high upfront cost
12. Canon PIXMA TR8620 All-In-One Wireless Printer
Best For:Small offices on a budget needing color prints
Price$$
Key Features
All-in-one printer (prints, scans, copies, faxes)
Prints up to 15 pages per minute
Wireless, mobile printing, and Amazon Alexa support
High-quality photo printing
100-sheet paper capacity
The Canon PIXMA TR8620 is a versatile all-in-one printer that delivers great color prints at an affordable price. Perfect for small offices with lighter printing needs, this printer offers high-quality photo prints in addition to standard document printing. It can handle multiple tasks, including scanning and copying, and has a relatively compact design that won’t take up too much space in your office.
The printer also supports wireless printing and can be connected to a variety of mobile devices, allowing for remote printing from anywhere in the office. Additionally, the TR8620 is an excellent option for businesses that need to print promotional materials, flyers, and other color-heavy documents without breaking the bank.
Pros
Affordable for a color all-in-one printer
Excellent photo print quality
Wireless and mobile printing support
Cons
Slower print speeds compared to other models
13. HP Envy 7855 All-in-One Printer
Best For:Home offices or small businesses with occasional printing needs
Price$$
Key Features
All-in-one printer (prints, scans, copies, faxes)
High-quality photo printing
Wireless, mobile, and voice-activated printing
Compact design with 2.7-inch touchscreen
The HP Envy 7855 is an excellent all-in-one printer for businesses that need occasional color printing or photo prints. While it’s not the fastest printer in its class, it delivers high-quality prints and has a user-friendly design. The printer supports wireless printing and is compatible with a variety of mobile apps, making it easy to send documents from your smartphone or tablet.
The Envy 7855 excels in photo printing, which makes it ideal for businesses that need to create brochures, event posters, or high-quality promotional materials. It’s also a good choice for small businesses that require light document printing but don’t need high-volume capabilities.
Pros
Great photo print quality
Compact design
Mobile and voice-activated printing
Cons
Slower print speeds for regular documents
14. Xerox WorkCentre 6515/DNI Color Multifunction Printer
Best For:Businesses needing a reliable multifunction color printer
Price$$$$
Key Features
Color laser printer (prints, scans, copies, faxes)
Print speed of up to 30 pages per minute
Automatic duplex printing
Advanced security and mobile printing support
The Xerox WorkCentre 6515/DNI is a robust multifunction color printer perfect for small offices with higher printing demands. It offers a print speed of 30 pages per minute and automatic duplex printing, ensuring efficiency and reducing paper waste. Its advanced security features, such as password-protected printing and secure document handling, make it suitable for businesses that require confidentiality.
Pros
High-quality color prints
Advanced security features
Fast printing speeds
Cons
Expensive initial cost and maintenance
15. Brother DCP-L2550DW Monochrome Laser All-in-One Printer
Best For:Small businesses with basic monochrome printing needs
Price$$
Key Features
Monochrome laser printer (prints, scans, and copies)
Prints up to 36 pages per minute
Automatic duplex printing
Wireless, Ethernet, and mobile printing support
Compact design with 250-sheet paper capacity
The Brother DCP-L2550DW is a highly affordable and efficient monochrome laser printer that meets the needs of small businesses requiring essential printing, scanning, and copying functionality. With a fast print speed of up to 36 pages per minute, it helps keep the workflow smooth and quick, which is crucial for busy offices. The printer also supports automatic duplex printing, reducing paper consumption and saving costs.
This model offers flexible connectivity options such as Wi-Fi, Ethernet, and mobile printing, making it ideal for offices that need to print documents from multiple devices. The DCP-L2550DW is known for its reliability and low operating costs, making it a great choice for budget-conscious small businesses that need high-quality monochrome prints.
Pros
Affordable price for a monochrome all-in-one printer
Fast print speed
Low operating costs
Cons
No color printing
16. Epson EcoTank ET-2720 Wireless Color All-in-One Printer
Best For:Small businesses focused on reducing ink costs and requiring color printing
Price$$
Key Features
Inkjet all-in-one printer (prints, scans, and copies)
Cartridge-free ink system with refillable ink tanks
150-sheet paper capacity
Print speed up to 10 pages per minute
Wireless connectivity and mobile printing support
1.44-inch color display for easy navigation
The Epson EcoTank ET-2720 stands out among inkjet printers for its innovative cartridge-free ink system, which uses refillable ink tanks instead of traditional cartridges. This feature can significantly reduce running costs, making it a highly cost-effective option for small businesses with moderate color printing needs. The printer offers a compact design, making it suitable for small office spaces, while still providing high-quality prints for marketing materials, presentations, and documents.
One of the key benefits of this model is its ultra-low-cost printing. Each ink bottle set is equivalent to about 80 individual cartridges, significantly reducing the overall ink cost per page. This makes it an excellent choice for businesses with moderate print volume, especially those that need to produce a combination of documents and color prints without breaking the bank.
Although the ET-2720 offers limited print speed (up to 10 pages per minute), it is a reliable and affordable choice for businesses with light to moderate printing needs. The mobile printing features, along with wireless connectivity, make it easy to integrate into a network of devices in the office.
Pros
Extremely low running costs with refillable ink tanks
High-quality color printing
Easy wireless setup and mobile printing
Cons
Slower print speed compared to other models
Smaller paper capacity
17. HP OfficeJet Pro 9015e All-in-One Printer
Best For:Small offices needing high-speed, high-volume printing with color capabilities
Price$$$
Key Features
Inkjet all-in-one (prints, scans, copies, faxes)
22 pages per minute print speed
250-sheet paper tray
Automatic two-sided printing
High-yield ink cartridges with low running costs
The HP OfficeJet Pro 9015e excels in high-speed, high-volume printing, offering a speed of 22 pages per minute for black-and-white documents. It includes an automatic duplex feature for two-sided printing, reducing paper usage. The printer delivers vibrant color prints, making it suitable for both professional documents and promotional materials.
Its high-yield ink cartridges ensure low running costs, especially with the Instant Ink program, which can help save on ink expenses. The printer is versatile, with mobile printing options and a large paper tray, but its slightly larger footprint might be a consideration for space-constrained offices.
Pros
High-speed and duplex printing
Low running costs with Instant Ink
Versatile for color and monochrome prints
Cons
Ink costs may rise without Instant Ink
Larger size
18. Canon imageCLASS MF641Cw Color Laser Printer
Best For:Small businesses needing high-quality prints with color and scanning capabilities
Price$$$
Key Features
22 pages per minute print speed
Multifunction (print, scan, copy, fax)
Automatic Document Feeder (ADF)
Supports paper sizes up to 8.5" x 14" (legal)
Wireless and mobile printing support
The Canon imageCLASS MF641Cw is ideal for small offices with high print volume. It prints at 22 pages per minute, making it efficient for larger tasks. The Automatic Document Feeder (ADF) helps with multi-page scanning, copying, and faxing. It supports various paper sizes, including legal size. This office printer is a reliable, multifunctional tool, offering low running costs thanks to its laser technology.
While its upfront price is higher than inkjet printers, its durability and efficiency make it a great investment for small offices needing fast and consistent results.
Pros
Fast and efficient
Multi-functional with ADF
Flexible paper size support
Cons
Higher upfront cost
Bulky design